| MAAPC By Laws
RATIFIED BY MEMBERS AND BOARD 10/13/98
Article I--Name
Section 1 The Association shall be known as the
Mid-Atlantic Association of Personnel Consultants, Inc., a
not-for-profit corporation formed under the laws of the State of New
Jersey hereinafter referred to as the Association.
Section 2 The principal office of the Association
shall be designated by the Board of Directors.
Article II--Object and Purpose
The object and purpose of the Association shall be to
upgrade the standard of professionalism of its members and to
provide greater service to client companies, candidates, members'
employees, and to the general public they serve, to improve the
public image of the industry through an active program of public
relations; to provide a code of business practices which will insure
the finest possible service to all parties; to serve the best
interest of its members concerning legislation; to promote an
atmosphere of cooperation and camaraderie among its members.
Article III--Definition of Terms
| Executive Board |
President, Vice President, Secretary, and Treasurer |
| Executive
Committee |
President, Vice President, Secretary, Treasurer, and
immediate Past President |
| Advisory
Board |
Past Presidents of MAAPC who have served a minimum of
two one-year terms as President and are active in the
recruiting business. |
| Board of Directors |
The Board of Directors shall include, but not be
limited to, the Executive Board, Advisory Board, and the
following Chair people: BUSINESS PRACTICES, MEMBERSHIP,
PROGRAMS AND EDUCATION, NETWORK, CERTIFICATION, P/R
NEWSLETTER, TEMPORARY SERVICES, NJ GOVERNMENT AFFAIRS, PA
GOVERNMENT AFFAIRS AND DE GOVERNMENT AFFAIRS |
Article IV- Membership
Section 1 Any firm or corporation with an office in
the Mid-Atlantic States region who is engaged in negotiating
employment is eligible for Active Membership. Membership is to be
held in the name of the firm. Each active member is entitled to one
vote. Each active member shall name an official representative to
the Association; however, it can designate a different
representative for a specific meeting or purpose.
Section 2 In the event controlling interest in a
member firm is transferred, the membership is transferable, subject
to approval of the Board of Directors.
Section 3 An eligible firm shall be made an active
member by making proper application to the Association together with
the proper dues and a pledge to abide by the Constitution, Bylaws,
and Standards of Business Practices of the Mid-Atlantic Association
of Personnel Consultants.
Section 4 The Board of Directors may establish other
classes of membership besides Active. The requirements for the
privileges of other classes of membership shall also be established
by the Board of Directors, but only Active members are entitled to a
vote and to serve as an Officer or Director.
Article V--Dues and Assessments
Section 1 Dues shall be based on the Calendar year
and shall be determined by the Board of Directors. The Board of
Directors may, if it so desires, prorate dues to the new members
joining during the year.
Section 2 Assessments may be levied when necessary
by majority vote of the Board of Directors.
Section 3 The Board of Directors shall prescribe the
method of payment and collection of dues and assessments.
Section 4 A member who is sixty days delinquent in
the payment of dues, assessments or installments shall be notified
by mail by the Treasurer and shall be dropped from membership in
thirty days if the same is not paid.
Article VI--Officers
Section 1 The officers of the Association shall be a
President, Vice President, Secretary and Treasurer. They shall be
elected in accordance with Article VIII and be designated as the
Executive Board. If the President is, for whatever reason, unable to
fulfill his/her term in office, the Vice President will assume the
duties of the President for the remainder of said term. Any other
vacancies occurring within the Executive Board ranks may be filled
by the President and approved by the Executive Committee for the
remainder of the term.
Section 2 Their term of office shall be one calendar
year, or until their successors take office.
Section 3 The elected officers shall have specific
responsibilities as follows:
The PRESIDENT shall be responsible for determination of
Association policy on all matters requiring such determination
between meetings of the Board of Directors; and for the leadership
necessary to assure the objectives of this Association as set forth
in Article II are realized to the fullest extent possible during his
or her term of office. He or she, with the advice and consent of the
Executive Board, may appoint other Directors as are needed to
properly conduct the business of the Association.
The VICE PRESIDENT shall preside in the absence of the
President and accept such other responsibilities as are assigned by
the President.
The SECRETARY shall give notice of all meetings of the
Board of Directors and Membership and shall keep a record of the
proceedings and provide copies to all Officers and Directors on a
timely basis.
The TREASURER shall collect all monies, pay all bills, keep
all the accounts, and present a complete account of all financial
matters to the Board at their regular meetings and at other times as
directed by the President.
Article VII--Board of Directors
Section 1 The Board of Directors is defined in
Article III, the "Definition of Terms." The president
shall with the advice and consent of the Executive Board, appoint
such Directors and assign their responsibilities.
Section 2 The Board of Directors shall have
supervision, control and direction of the Association, shall
determine its policies or changes therein within the limits of the
Bylaws, shall actively pursue its objectives and shall have
discretion on the disbursement of its funds. It may adopt such rules
and regulations for the conduct of its business as shall be deemed
advisable, and may, in the execution of its powers granted, appoint
such agents and employees as it may consider necessary.
Section 3 The Executive Board shall be responsible
for the orderly and businesslike conduct of the work of the
committees assigned.
Section 4 The Executive Committee will be comprised
of the President, the Vice President, the immediate Past President,
Secretary and Treasurer. The Executive Committee shall transact and
attend to such business of the Association as not to require
convening of the entire Board of Directors.
Section 5 A majority of the Board of Directors shall
constitute a quorum at any meeting of the Board. The Directors
present at a duly organized meeting can continue to do business
until adjournment, not withstanding the withdrawal of enough
Directors to leave less than a quorum.
Section 6 The term of office for Directors shall be
one calendar year, or until their successors take office. Vacancies
among Directors may be filled by the President, with the advice and
consent of the Executive Board for the balance of the term
remaining.
Section 7 Advisory Board--Former Presidents of MAAPC
who have held this responsibility for a minimum of two one year
terms and are active in the recruiting business will automatically
be a member of the Advisory Board. Each Advisory Board member will
enjoy the same voting privileges as other Board members. In the
event that there are more than five Advisory Board members, the
group will be limited to a maximum of five votes.
Article VIII--Nominations and Elections
Section 1 Committee on Nominations--During the month
of September in each Year, the immediate Past President shall, with
the Board of Directors, become the Nominating Committee to nominate
candidates for the positions on the Executive Board.
Section 2 Nominations for the Executive Board will
be actively sought via letter to all members in good standing
announcing elections. Nominations must be made at the October Board
Meeting or in writing to the President anytime after the September
Board Meeting and before the October meeting.
Section 3 Candidates must be active members in good
standing of the Association. Any individual wishing to run for an
Executive Board position must be an owner of his or her
organization, have served on the Board in some capacity for at least
one year, and provide a biography for the electorate's perusal.
Section 4 The Nominating Committee will not endorse
any candidates.
Section 5 Election will be a plurality of the active
members voting either in person, at the November Board Meeting, or
in writing after the October Board Meeting and prior to the November
Board Meeting. Proxy votes are not permitted. The President will
notify the membership of the specific date of the election.
Article IX--Meetings
Section 1 The November Board Meeting shall serve as
the Annual Election Meeting of the Association and be held for the
purpose of electing the Executive Board and transacting any other
business.
Section 2 All regular and special meetings shall be
conducted under Roberts Rules of Order (Revised.)
Section 3 Due notice shall be given of all regular
and special meetings by the President at least seven days prior to
such meetings being held.
Section 4 At all regular or special meetings, at
least 60% of the Board and two officers must be present to conduct
Association business, and this will constitute a quorum.
Article X--Committees
The President, with the advice and consent of the Executive
Board, shall appoint the Board of Directors and members of
committees as deemed appropriate.
Article XI--Resignations and Expulsions
Section 1 Resignation shall be made in writing to
the Secretary. No resignation shall have the effect of discharging
indebtedness to the Association.
Section 2 Any member may be dropped for non-payment
of dues or assessments as stated in Article V, Section 4.
Section 3 Any member, after a hearing, may be
expelled from membership for breaches of integrity or honesty, or
failure to adhere to the Constitution and Bylaws or Standards of
Business Practices of the Mid-Atlantic Association of Personnel
Consultants, by majority vote of the Board of Directors, provided
written notice of such hearing is given, and the accused member is
given the opportunity to be present at the hearing to face his/her
accuser and present evidence in his/her defense.
Section 4 Any member of the Board of Directors
against whom charges have been preferred shall be deprived of
his/her vote at any hearing on his/her case.
Article XII Limitation of Liability
Section 1 Nothing herein shall constitute members of
the Association as partners for any purpose. No member, officer,
agent or employee of this Association shall be liable for the acts
or failure to act on the part of any other member, office, agent or
employee of the Association. Nor shall any member, officer, agent or
employee be liable for his/her acts or failure to act under these
Bylaws, exception on acts or omissions to act, arising out of
his/her willful malfeasance.
Section 2 Any officer or Director of this
Association or former Officer or Director of this Association shall
be reimbursed against the reasonable expenses actually and
necessarily incurred by them in connection with defense of any
action, suit or proceeding in which they or any of them are made
parties or a party, by reason of having been Directors or a Director
of Officer of the Association, except in relation to matters as to
which such Director or Officer or former Director or Officer, shall
be adjudged in such action, suit or proceeding to be liable for
gross negligence or misconduct in the performance of duty and to
such matters as shall be settled by agreement predicated on the
existence of such liability. The Association may purchase and
maintain Directors' and Officers' liability insurance in such
amounts as may be determined from time to time by the Board of
Directors.
Article XIII--Dissolution
The Corporation shall use its funds only to accomplish the
objectives and purposes specified in its Article of Incorporation
and in its Bylaws, and no part of said funds shall insure, or be
distributed, to the members of the Association. On dissolution of
the Association, any funds remaining shall be distributed to one or
more regularly organized and qualified similar type organizations to
be selected by the Board of Directors, which are exempt from federal
taxation under the US Internal Revenue Code.
Article XIV--Amendments
Amendments to these Bylaws may be proposed by the Board of
Directors. Any proposed Amendment may be adopted (with such
revision, if any, as the Board deems appropriate) at any meeting of
the Board of Directors by a vote of the majority of those present,
provided that within thirty (30) days after the mailing to the
membership of notice of such Amendment it is ratified by the general
membership by mail ballot by a majority of members voting, provided
that at least ten (10) percent of the members vote. The secretary
shall be responsible for causing a mailing of such proposed
Amendments with thirty (30) days of adoption by the Board of
Directors.
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